Academic Services Administrator Tampa, FL Job Details Full-time 1 day ago Benefits Health insurance Dental insurance Life insurance Retirement plan Qualifications Academic program development Record keeping Website management Master's degree in education Microsoft Excel Microsoft Outlook Filing Master's degree Education Bachelor's degree Research administration Student advising Academic program coordination Appointment scheduling Senior level Canvas LMS software 2 years Full Job Description Organizational Unit The Department of Medical Education (DME) in the Morsani College of Medicine (MCOM) is headed by Dr. Bognar, Chair & Vice Dean for Educational Affairs. Dr. Bognar is responsible for the oversight of the Undergraduate Medical Education (UME) program and Graduate programs curriculum, all MCOM student services (Student Affairs, Admissions, Student Diversity, the Experiential Learning Center), the School of Physical Therapy, the Athletic Training Education Program, and the Physician Assistant program. The Chair/Vice Dean also works collaboratively with Graduate Medical Education (GME), Continuing Professional Development, and the Deans for the College of Pharmacy, College of Nursing and College of Public Health to advance the education mission across the MCOM and USF Health. DME (including the MCOM student services) currently consists of 10 faculty members and ~50 administrators / staff members. The primary clients for DME are the medical students, DPT students, PA students, the doctoral, post-doc / masters students, and the faculty / staff educators for the medical and graduate program curriculum. The department interacts with faculty, staff, administrators, students, and healthcare providers across US Health, USF, and other institutions. Position Summary The Research, Innovation & Scholarly Endeavors (RISE) office acts as a centralized resource to promote and support students and their faculty mentors engaged in research, scholarship, innovation and creative endeavors. RISE provides high yield resources for research success, offering a centralized curriculum for doing scholarly projects, working on skill sets such as study design, IRB, effective library searches, EBM, biostatistics, oral presentation skills etc. along with opportunities to showcase scholarly accomplishments and networking opportunities. The RISE Academic Services Administrator (ASA) position plays a critical role in the administration of the RISE office. It guides and supports students and faculty who are involved the Scholarly Concentrations Program, SELECT program, and individual medical students. The ASA will assist with daily operations and will assist with planning and execution of strategies designed to strengthen USF MCOMs scholarly endeavors. Duties include guidance of students, conceptualizing, executing and overseeing curricular programs, and providing academic support to leadership and faculty mentors. This position will be a hybrid role, requiring work in the office 3-5 days per week at the MCOM Downtown Campus. This position is not eligible for Visa Sponsorship. Provide support for medical students and faculty interested in research and scholarship at MCOM. Serve as a central resource for the collection and distribution of research and scholarly opportunities. Promote a centralized curriculum on various research skills. Promote the Robert A. Honor Society. Assist with the coordination and administration of student research programs and initiatives, including research fellowships, conferences, and other scholarly opportunities. Maintain program records and documentation, including application materials, award decisions, and participant information. Provide information and guidance to students regarding research opportunities, policies, and procedures. Assist students with completing research registration paperwork and obtaining necessary approvals. Process applications for summer research awards. Respond to student inquiries and troubleshoot any issues they may encounter. Assist with maintenance of the RISE calendar and scheduling of meetings and appointments. Maintain filing systems and ensure accurate record keeping. Prepare reports and presentations as needed. Responsible for managing the RISE Canvas page ensuring that all information is current and making edits when necessary. Performs other duties as assigned.

Minimum Qualifications:

This position requires a Masters degree in education or a filed of study related to the academic program, or a Bachelors degree in those same fields with a minimum of two years of experience. Senate Bill 1310- The Florida Senate ( https://www.flsenate.gov/Session/Bill/2023/1310 ) is conditional upon meeting all employment eligibility requirements in the

U.S. SB 1310

Substitution of Work Experience for Postsecondary Education Requirements A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: Two years of direct experience for an associate degree; Four years of direct experience for a bachelor's degree; Six years of direct experience for a master's degree; Seven years of direct experience for a professional degree; or Nine years of direct experience for a doctoral degree Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. Minimum Qualifications that require a high school diploma are exempt from SB 1310

Preferred Qualifications:

Bachelors degree in a relevant field or equivalent professional experience, 2 years of professional experience, and experience working in a collegiate setting. Proficient experience using Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu . Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under

Federal Employment Laws :

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.