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Accounts Payable Clerk
Job Title: Accounts Payable Clerk
Exemption Status/Test: Nonexempt
Reports to: Business Manager
Dept./School: Business Office
Primary Purpose:
Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of basic accounting procedures
Ability to use personal computer and software to develop spreadsheets, databases and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to communicate effectively
Experience:
2 years previous accounting-related experience at clerical level (preferred)
Major Responsibilities and Duties:
Accounting
- Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
- Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
Data Entry
- Input data into accounting system.
Records and Reports
- Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain vendor files and set up new accounts and make changes as they occur.
Other
- Receive incoming calls, answer questions, and direct calls to the proper party.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
