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Accounts Payable Lead
GENERAL JOB DESCRIPTION: The Accounts Payable Lead creates value by maintaining accurate, timely, and meaningful information pertaining to Accounts Payable. The AP Lead helps ensure that internal control guidelines are followed. In addition, the AP Lead will often be the key contact for both vendors and internal personnel and needs to maintain effective relationships with all stakeholders. The AP Lead will support the monthly close process by completing assigned account reviews and analysis. Finally, the AP Lead will be key member of the Accounting Team and is expected to contribute to the overall effectiveness of the team.
EXAMPLES OF MAJOR DUTIES AND RESPONSIBILITIES
- Process vendor invoices associated with products, freight, customs, and other equipment cost (Purchase Orders)
- Ensure timely and accurate processing of PO related vendor invoices ensuring all items have been received and match the PO within acceptable threshold.
- Process vendor invoices not supported by Purchase Orders
- Ensure timely and accurate processing of non PO items demonstrating strong grasp of account structure.
- Process vendor payments
- Assist with proposing the weekly “check run” and promptly paying approved vendors according to preferred payment options.
- Vendor information
- Maintain accurate vendor information in the accounting system including addresses, contact information, payment types, and contact notes.
- Vendor statements
- Review and reconcile key vendor statements as necessary.
- Vendor communication
- Build effective relationships with key vendors and keep those vendors aware of account status and payment expectations.
- Internal customer service
- Build effective relationships with key internal customers including purchasing, shipping, inventory, warehouse operations, and leadership team.
- Weekly key metrics
- Maintain weekly key metrics, such as invoicing volume, payment volume, invoice backlog, etc.
- Monthly close
- Own the overall accuracy of the AP Account and Credit Card Account reconciliation process in accordance with monthly closing.
- Regulatory reporting
- Complete 1099s
- Special Projects
- Complete special projects as assigned.
EDUCATION:
- Bachelor’s degree (Accounting, Finance, or a related field preferred)
EXPERIENCE:
- 2-5 years of experience in accounting or finance (internships and entry-level positions considered).
- Knowledge of general accounting principles and practices with proven experience in managing high-volume, complex AP environments.
- Strong ERP experience.
- Advanced Excel skills and comfort with financial systems.
- Demonstrated ability to lead and execute with minimal oversight.
