Administrative Assistant - Horizons - FT Days

A brief summary of what's ahead

Location:

Horizons Reno County

Full Time Equivalent (FTE):

1

Job position summary:

The Administrative Assistant provides administrative and office support for the executive team. This individual supports the daily workflow by scheduling appointments, screening calls, attending meetings and taking meeting minutes, filing and maintain office records, and performing all necessary clerical duties.

The benefits have never been more rewarding. Here are a few things we offer:

  • Paid Parental Leave

  • Tuition reimbursement

  • Paid time off

  • Holiday premium pay

  • Shift and weekend differential pay

  • 401k with a 6% employer match

  • Medical, Dental, and Vision coverage

  • Employee assistance program

Here is a look at the full job description:

Administrative Assistant - Horizons - FT Days

Essential Responsibilities:

Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.

  • Complete a variety of administrative duties for the executive team including: managing calendar for appointment booking; scheduling travel plans; preparing specific reports.
  • Make appointments, arrange for meetings, prepare agendas, reserve and prepares rooms/facilities, coordinate travel schedules and reservations, and record meeting minutes.
  • Answer and screen calls, arrange conference calls and webinars, prepare memos, emails, and letters as requested.
  • Assist in event planning and implementation, ensuring appropriate support is in place. Participate in on-site event support as needed.
  • Assist leaders in the organization/entity as directed
  • Organize and maintain file system, filing correspondence and other records.
  • Assist with expense reports and check requests as needed.
  • Act in accordance with the established mission, vision, and values.
  • Abide by the Health Insurance Portability and Accountability privacy and security regulations regarding all aspects of Protected Health Information (PHI).
  • Maintain effective communication and professional working relationships with patients/clients and their representatives, team members, contractors, physicians, peers, outside agencies, and the public.

General Responsibilities:

  • Perform other duties as assigned.

People Management Responsibilities:

Does this position have people management responsibilities?:

Yes No

“Yes” indicates that this position entails overseeing and guiding team members, encompassing employment decisions and/or suggestions, as well as conducting formal performance assessments.

"No" indicates that this position does not involve managing team members.

Minimum Qualifications :

Required Education and Experience

  • High School diploma
  • Three years’ experience in general office or secretarial work.

Required License/Certifications/Registrations

  • none

Preferred Qualifications:

Preferred Education and Experience

  • Some college or business school administrative assistant courses.
  • Previous work as an Administrative Assistant.

Preferred License/Certifications/Registrations

  • none

Knowledge, Skills, and Abilities :

  • Self-starter.
  • Ability to work independently and as a member of a team.
  • Professional level of oral and written communication skills.
  • High level of accuracy in all tasks.
  • Strong keyboarding skills, filing, data processing and general office work.
  • Proficient with MS Office (Power Point, Excel & Word)

Physical Requirements:

With or without accommodation.

  • Sedentary Work: Occasionally exerting up to 10 lbs - frequently exerting up to 5 lbs. Less than 10% of the day may be standing or walking.

We provide equal employment opportunities

Hutchinson Regional Healthcare System does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, marital status, veteran status, or any other status protected by applicable law. It is our policy to provide equal employment opportunities to all qualified individuals and to prohibit discrimination and harassment of any kind.

We participate in E-Verify

We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. If E-Verify cannot confirm that you are authorized to work, we are required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before we can take any action against you, including terminating your employment. We will only use E-Verify once you have accepted a job offer and completed form I-9.

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...