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Executive/Admin Assistant (Events & Entertainment)

May 15, 2026

Overview We are seeking a highly organized, personable, and proactive Executive/Admin Assistant to support a fast-paced events & entertainment business specializing in weddings, corporate events, AV, lighting, and DJ services. This role is ideal for someone who thrives in a people-facing support role and enjoys balancing client communication, admin coordination, and operational follow-through. You will act as the owner’s right hand — ensuring leads are followed up with consistently, clients feel supported, and critical event paperwork and logistics never slip through the cracks. The ideal candidate is warm, conversational, detail-oriented, and able to communicate naturally with clients without sounding scripted or robotic. Location & Schedule <ul> <li> Remote </li> <li> Strong preference for South Africa-based candidates </li> <li> Part-time to start (20 hrs/week) </li> <li> Potential to grow into full-time (40 hrs/week) </li> <li> Must overlap with US Eastern Standard Time (EST) working hours </li> <li> Occasional weekend availability during busy event season required </li> </ul> Key Responsibilities Lead & Client Follow-Up (CORE) <ul> <li> Follow up with warm leads via calls, texts, emails, and CRM communication </li> <li> Maintain consistent follow-up cadence until leads convert or close </li> <li> Send templated emails, event information, quotes, videos, and photos </li> <li> Schedule discovery calls, consultations, and site visits </li> <li> Keep communication friendly, natural, and relationship-focused </li> </ul> Admin & Coordination <ul> <li> Manage inboxes and calendars </li> <li> Confirm appointments and reminders </li> <li> Handle Certificates of Insurance (COIs) and venue paperwork </li> <li> Ensure venues receive all required documentation before events </li> <li> Update CRM notes, tasks, and lead statuses accurately </li> <li> Create and improve templates, checklists, and repeatable workflows </li> <li> Coordinate with vendors and production teams for smooth handovers </li> </ul> Reporting & Operational Support <ul> <li> Track lead pipeline activity and follow-up metrics </li> <li> Provide end-of-day updates and weekly reports </li> <li> Flag risks, blockers, or missed follow-ups proactively </li> </ul> Must-Have Requirements <ul> <li> 3+ years experience in: <ul> <li> Executive Assistance </li> <li> Admin Support </li> <li> Customer Service </li> <li> Sales Support </li> <li> Events Coordination </li> </ul> </li> <li> Strong spoken and written English </li> <li> Extremely natural conversational communication style </li> <li> Strong follow-through and organizational skills </li> <li> Comfortable making warm outbound calls </li> <li> CRM experience </li> <li> Google Workspace proficiency </li> <li> Strong task management and attention to detail </li> <li> Ability to work independently and proactively </li> <li> Comfortable learning new systems and tools quickly </li> </ul> Nice-to-Haves <ul> <li> Weddings/events industry experience </li> <li> AV/event production exposure </li> <li> Vendor coordination experience </li> <li> COI or venue paperwork experience </li> <li> Calendly, Slack, WhatsApp experience </li> <li> Spreadsheet reporting skills </li> <li> Apple/Mac familiarity preferred </li> <li> Canva experience helpful </li> </ul> Ideal Personality <ul> <li> Human and conversational — not scripted </li> <li> Warm, personable, and engaging </li> <li> Calm under pressure </li> <li> Detail-obsessed </li> <li> Ownership mentality </li> <li> Proactive and urgent with follow-ups </li> <li> Adaptable and coachable </li> <li> Reliable and flexible </li> <li> Comfortable in fast-moving environments </li> </ul> Success Metrics <ul> <li> Fast response times </li> <li> No missed follow-ups </li> <li> Zero missed venue documentation </li> <li> Accurate CRM updates </li> <li> Increased booked consultations and conversions </li> <li> Reliable communication and reporting </li> </ul> <div>$700 - $800 a month</div> Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM

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DISCLAIMER

Get Hired Faster With COMPANY_NAME!

1: COMPANY_NAME Smart Tools and Direct Employer Connections Help Speed Up Your Hiring Process

2: With Better Matches, Real-time Job Alerts, and Direct Employer Responses, COMPANY_NAME Helps Many Candidates Secure Interviews and Job Offers Within 15 to 30 Days!

3: The Type of Resume You Need to Get Priority Placement

4: Browse Full-Time, Part-Time, and Freelancing Roles With COMPANY_NAME

5: COMPANY_NAME Helps You Grow Your Career

6: The Easiest Way To Find A Job

7: Find Roles That Offer Growth, Culture & Benefits

8: Get Support With Resume, Interviews & Career Planning

9: Your Future Starts Today

10: Get Hired Within 15 to 30 Days With COMPANY_NAME

Executive/Admin Assistant (Events & Entertainment)

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

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