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Executive Assistant (Job ID: HANJAZ1)

June 4, 2026

IMPORTANT - Watch this quick Loom video on how to get hired: <a href="https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0" target="_blank">https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0</a>C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH <div style="margin-left:-15px;"><table style="border:none;border-collapse:collapse;" width="617"><colgroup><col width="169"><col width="448"></colgroup><tbody><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">JOB TITLE</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">Executive Assistant</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">JOB ID</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">HANJAZ1</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">INDUSTRY</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">Media</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">LOCATION</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">LATAM / South Africa / PH / PH</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">JOB STATUS</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">Part Time (10 to 20 hours per week to scale to full time)</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">WORK SCHEDULE</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">Monday to Friday, flexible within CST business hours </td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">SALARY</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">$6 to $7 per hour</td></tr><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#ffffff;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:169px;">TARGET START DATE</td><td style="border-bottom:1px solid #000000;vertical-align:top;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:448px;">ASAP</td></tr></tbody></table></div> <div style="margin-left:-17px;"><table style="border:none;border-collapse:collapse;" width="619"><colgroup><col width="619"></colgroup><tbody><tr><td style="border-bottom:1px solid #000000;vertical-align:top;background-color:#434343;padding:7px 7px 7px 7px;border-top:1px solid #000000;border-right:1px solid #000000;border-left:1px solid #000000;width:619px;">ROLE OVERVIEW</td></tr></tbody></table></div> About the Client:The client is a fast-growing women’s media and membership brand rooted in truth, goodness, beauty, and classical formation for women. Through the magazine and the society, they provide thoughtful digital and print media, community building, and impactful brand partnerships.They are entering an exciting phase of growth, preparing the business to operate seamlessly ahead of the busy winter season. With that growth comes backend operational complexity. This is not an influencer assistant role—they are building a long-term media company anchored in a Western Christian worldview. A rockstar operational partner who thrives behind the scenes, enjoys creating order, and believes in meaningful women’s media is needed. About the Role:The client is currently wearing too many administrative hats, pulling her focus away from creative direction, content generation, and strategic growth. They are looking for a true "Unicorn" VA—someone who won't just check off tasks on a checklist, but who will take true ownership of the backend, protect the Founder’s time, and keep our operational engine running smoothly. Key Responsibilities1. Customer Care & Inbox Management<ul><li style="list-style-type:disc;">Manage Inboxes: Serve as the friendly, professional voice of the magazine, answering subscriber questions about accounts, payments, and shipping.</li><li style="list-style-type:disc;">Founder Support: Keep the Founder’s calendar organized, coordinate meetings, and handle incoming speaking or podcast invitations.</li></ul>2. Community & Content Operations<ul><li style="list-style-type:disc;">Moderate Skool: Welcome new members to our digital community (The Swish Society), guide them through onboarding, and keep discussions positive and engaged.</li><li style="list-style-type:disc;">Editorial Assistance: Help organize the publishing calendar, handle guest contributor pitches, and provide light proofreading or formatting support in Wix.</li></ul>3. Partnerships & General Admin<ul><li style="list-style-type:disc;">Sponsor Coordination: Research aligned brands or bookstores for potential partnerships, track outreach, and follow up on deadlines and creative assets.</li><li style="list-style-type:disc;">Keep Systems Organized: Keep digital files, spreadsheets, and tasks organized in Google Drive and Canva so nothing falls through the cracks.</li></ul><h3 style="line-height:1.38;text-align:justify;margin-top:19px;margin-bottom:5px;">Qualifications & Experience</h3><ul><li style="list-style-type:disc;">Proven Experience: Prior experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator. (Experience in media, publishing, digital subscriptions, or community management is a major plus).</li><li style="list-style-type:disc;">Tech Stack: Proficiency or strong familiarity with Wix, Skool, Google Workspace, and Canva. Comfortable learning new software independently.</li><li style="list-style-type:disc;">Communication Style: Exceptional written English fluency. Your communication style is professional, warm, clear, and perfectly aligned with a thoughtful women's lifestyle and media brand.</li></ul><h3 style="line-height:1.38;text-align:justify;margin-top:19px;margin-bottom:5px;">Mindset & Soft Skills</h3><ul><li style="list-style-type:disc;">Critical Thinking: A true problem-solver mindset. The ability to take a process or guidelines and intelligently apply its logic to new, unique scenarios without needing to be micromanaged.</li><li style="list-style-type:disc;">Proactivity & Order: High organizational skills and strong follow-up ability; you love creating systems, anticipating bottlenecks, and keeping projects moving forward.</li><li style="list-style-type:disc;">Discretion & Values: You maintain absolute discretion and professionalism. An appreciation for thoughtful culture, community-building, and classical femininity will make you a seamless fit</li></ul><h2 style="line-height:1.38;text-align:justify;margin-top:24px;margin-bottom:5px;">The Core Values</h2>The business is guided by distinct principles. We expect our team members to understand and respect these foundational values:<ul><li style="list-style-type:disc;">Anchored in Timeless Truth: We are rooted in a Western Christian worldview and guided by enduring Truth, even when it places us out of step with modern culture.</li><li style="list-style-type:disc;">Think Deeply and Speak Graciously: We value serious thinking and honest questions, engaging others with clarity, conviction, and respect rather than pretension or hostility.</li><li style="list-style-type:disc;">Faithful to the Season: We honor the responsibilities of each season of life, valuing motherhood, marriage, stewardship of talent, and meaningful work while rejecting both idleness and performative hustle.</li><li style="list-style-type:disc;">Character Governs Presentation: We believe beauty and elegance matter, but never at the expense of integrity; who we are in private must always govern what we present in public.</li><li style="list-style-type:disc;">Visible Generosity: We share credit, opportunity, and resources openly, celebrating others’ success and refusing to hoard influence or attention.</li></ul>

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DISCLAIMER

Get Hired Faster With COMPANY_NAME!

1: COMPANY_NAME Smart Tools and Direct Employer Connections Help Speed Up Your Hiring Process

2: With Better Matches, Real-time Job Alerts, and Direct Employer Responses, COMPANY_NAME Helps Many Candidates Secure Interviews and Job Offers Within 15 to 30 Days!

3: The Type of Resume You Need to Get Priority Placement

4: Browse Full-Time, Part-Time, and Freelancing Roles With COMPANY_NAME

5: COMPANY_NAME Helps You Grow Your Career

6: The Easiest Way To Find A Job

7: Find Roles That Offer Growth, Culture & Benefits

8: Get Support With Resume, Interviews & Career Planning

9: Your Future Starts Today

10: Get Hired Within 15 to 30 Days With COMPANY_NAME

Executive Assistant (Job ID: HANJAZ1)

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

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