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Executive Assistant (Senior Executive Support) | AI Startup 🚀🧠
<h3>Company Overview</h3><p>Our client is a U.S.-based, AI-powered company focused on making legal work faster, smarter, and more accessible. Backed by experienced operators and built by a distributed global team, they are scaling quickly with a strong focus on execution, ownership, and long-term impact.</p><hr><h3>Your Role</h3><p>As the Executive Assistant, you’ll act as a <strong>force multiplier for the CTO</strong> — ensuring their time is optimized, priorities are clear, and nothing falls through the cracks.</p><p>This is a high-responsibility role where you’ll manage both <strong>professional and personal operations</strong>, make prioritization decisions, and operate with a high level of trust and autonomy.</p><hr><h3>You’ll:</h3><ul><li><p>Own and manage the CTO’s <strong>calendar and inbox</strong>, including drafting responses and making prioritization decisions</p></li><li><p>Coordinate meetings across multiple time zones, resolving conflicts proactively</p></li><li><p>Plan and execute <strong>complex travel arrangements</strong> (multi-location, multi-person)</p></li><li><p>Track tasks, follow-ups, and priorities across conversations and tools</p></li><li><p>Handle personal logistics such as appointments, errands, and scheduling</p></li><li><p>Conduct research on tools, vendors, and services when needed</p></li><li><p>Maintain organization across tools like <strong>Notion, Slack, and Google Workspace</strong></p></li><li><p>Suggest and implement improvements to systems, workflows, and processes</p></li></ul><hr><h3>You Bring:</h3><ul><li><p>3+ years supporting <strong>C-level executives or founders</strong> in fast-paced environments</p></li><li><p>Proven experience managing <strong>inbox, calendar, and scheduling independently</strong></p></li><li><p>Strong executive judgment and ability to make decisions without constant check-ins</p></li><li><p>Exceptional organization and <strong>attention to detail</strong></p></li><li><p>Experience coordinating <strong>complex travel and logistics</strong></p></li><li><p>Strong written and spoken English communication</p></li><li><p>High level of discretion, professionalism, and reliability</p></li><li><p>Comfort with tools like <strong>Notion (strongly preferred), Google Calendar, Slack</strong></p></li><li><p>Ability to work with <strong>Pacific Time overlap</strong></p></li></ul><hr><h3>What’s Offered:</h3><ul><li><p>💰 Competitive compensation based on experience</p></li><li><p>🕗 Full-time role with Pacific Time overlap</p></li><li><p>🌎 100% remote (LATAM-based candidates)</p></li><li><p>🤝 High-trust, long-term collaboration with experienced founders</p></li><li><p>🚀 Direct impact on executive effectiveness and company operations</p></li><li><p>🧭 A role with clear ownership and day-to-day visibility</p></li></ul><hr><h3>Interview Process:</h3><p>1️⃣ Intro Chat (Atomic HR) – 20-minute conversation on fit and experience<br>2️⃣ Short Assessment – Evaluate communication and organization<br>3️⃣ Team Interview – Real-world scenarios and collaboration style<br>4️⃣ Final Interview – Conversation with the CTO<br>5️⃣ Offer 🎉</p>
