Executive Assistant & Strategic Operations Coordinator | AI & Salesforce Proficient

<p> </p><p><strong>About the Role</strong></p> <p>We are seeking a highly proactive, organized, and tech-savvy Executive Assistant / Strategic Operations Coordinator to support leadership across two growing businesses: <br>- a micro private equity firm specializing in small business acquisitions across the United States, and <br>- a leading organization in the pet care industry currently focused on operational growth and modernization.</p> <p>This role goes well beyond a traditional task-based virtual assistant position. We are looking for someone who can become a true extension of the executive — capable of managing workflows, improving systems, leveraging AI tools effectively, anticipating challenges, and driving operational efficiency across both organizations.</p> <p>The ideal candidate is organized, resourceful, detail-oriented, communicative, and comfortable thriving in fast-moving entrepreneurial environments.<br><br></p> <p></p> <p></p><p><br></p><b>Key Responsibilities</b><p><strong>Executive & Administrative Support</strong><br>● Manage multiple inboxes and calendars across two companies<br>● Prioritize communications and flag urgent matters<br>● Draft and respond to emails on behalf of the executive<br>● Coordinate meetings, scheduling, travel, and follow-ups<br>● Organize tasks, action items, and ongoing priorities<br>● Prepare summaries and follow-up communications from recorded meetings and calls</p> <p><br><strong>AI & Workflow Optimization</strong></p> <p>● Assist in organizing systems, documentation, and internal workflows<br>● Use Claude and other AI tools to support operational workflows<br>● Improve AI-generated outputs to ensure professional, human-quality communication<br>● Help develop and maintain SOPs (Standard Operating Procedures)<br>● Identify opportunities to improve processes and operational efficiency</p> <div><strong>Research & Operations</strong><br>● Conduct business, vendor, and market research<br>● Evaluate software tools and operational alternatives<br>● Support due diligence and operational review processes<br>● Assist with relationship management and business development activities<br>● Help maintain project organization across multiple initiatives</div> <div><br><strong>Strategic Support</strong><br>● Anticipate needs and proactively solve problems<br>● Provide thoughtful feedback and recommendations<br>● Help the executive stay organized, focused, and accountable<br>● Gradually take ownership of recurring operational responsibilities<br>● Serve as a trusted operational partner over time</div><p><br></p><b>Ideal Candidate Profile</b><div><strong>Required Skills & Experience</strong><br>● Prior experience as an Executive Assistant, Operations Coordinator, Chief of Staff Assistant, or similar high-level support role<br>● Excellent written and verbal English communication skills<br>● Strong organizational and time-management abilities<br>● Experience managing executive inboxes and calendars<br>● Comfortable handling confidential information<br>● High attention to detail and follow-through<br>● Strong internet research and analytical skills<br>● Self-starter with strong initiative and problem-solving ability<br><br><strong>Technical Requirements</strong><br>● Strong proficiency with <strong>Claude AI </strong>or similar AI productivity tools<br>● Familiarity with Gmail, Google Workspace, and common productivity tools<br>● Experience with project management platforms and SOP documentation<br>● Comfortable learning new software quickly<br>● Familiarity with CRM systems such as <strong>Salesforce</strong> is a plus</div><p><br></p><b>Personality & Working Style</b><div><strong>The ideal person is:</strong><br>● Proactive and naturally curious<br>● Outgoing, communicative and confident<br>● Comfortable asking thoughtful questions<br>● Adaptable and solutions-oriented<br>● Able to balance independence with collaboration<br>● Open to feedback and willing to provide constructive feedback in return<br>● Motivated by solving problems and improving systems</div> <div><br>This is not a role for someone who only wants highly repetitive task execution. We are looking for someone who enjoys thinking critically, improving operations, and becoming an integral partner to leadership.</div><p><br></p><b>Success in This Role Looks Like</b><div>● The executive becomes significantly more organized and focused<br>● Communication workflows become streamlined<br>● AI tools and systems are leveraged more effectively<br>● Operational bottlenecks are proactively identified and solved<br>● The assistant evolves into a trusted strategic partner and extension of leadership</div><p><br></p><p></p> <div>$1,500 - $1,800 a month</div><small><div>Full Time<br>US Timezone (PST) </div></small> <p> </p><div data-qa="closing-description"> <p> </p><p><strong>Why Join Assist World?</strong></p> <p> </p> <p>100% REMOTE</p> <p>$50 birthday bonus</p> <p>$200 testimonial bonus</p> <p>$500 entry monthly raffle</p> <p>NO TRACKER. NO PROBLEM</p> <p></p> <p></p> <div data-qa="ai-disclaimer"> <p></p> <p></p></div></div>

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