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Executive Operations Assistant
<p>Title: Executive Operations Assistant Company: AF Office Location: Remote or Hybrid Schedule: Full-Time (Salaried, ~40 hours/week) Reports to: CFO</p> <p>About the Role</p> <p>AF Office is seeking a highly organized and detail-oriented Executive Operations Assistant to support day-to-day financial and administrative operations.</p> <p>This role is ideal for someone who thrives on organization, enjoys handling financial and operational tasks, and takes pride in keeping things running smoothly behind the scenes.</p> <p>You will work directly with leadership to manage administrative workflows, financial coordination, and operational execution across a growing real estate investment platform.</p> <p>Key Responsibilities</p> <p>Financial & Banking Support</p> <ul> <li style="tab-stops: list .5in;">Enter and manage transactions in QuickBooks</li> <li style="tab-stops: list .5in;">Prepare ACH, wire transfers, and bank transactions for approval</li> <li style="tab-stops: list .5in;">Track invoices, payments, and vendor balances</li> <li style="tab-stops: list .5in;">Maintain accurate and organized financial records</li> </ul> <p>Administrative Operations</p> <ul> <li style="tab-stops: list .5in;">Communicate with banks, utilities, and service providers</li> <li style="tab-stops: list .5in;">Handle administrative requests and follow-ups</li> <li style="tab-stops: list .5in;">Print, process, and mail checks and documents</li> <li style="tab-stops: list .5in;">Maintain organized digital and physical filing systems</li> </ul> <p>Operational Coordination</p> <ul> <li style="tab-stops: list .5in;">Support entity management and documentation</li> <li style="tab-stops: list .5in;">Assist with compliance paperwork and internal tracking</li> <li style="tab-stops: list .5in;">Coordinate with internal teams and external partners as needed</li> </ul> <p>Executive Support (Light)</p> <ul> <li style="tab-stops: list .5in;">Assist with operational follow-ups and task tracking</li> <li style="tab-stops: list .5in;">Help ensure priorities are executed and completed</li> </ul> <p>What Success Looks Like</p> <ul> <li style="tab-stops: list .5in;">Financial records are clean, accurate, and up to date</li> <li style="tab-stops: list .5in;">Transactions are executed correctly and on time</li> <li style="tab-stops: list .5in;">Administrative tasks are handled proactively without follow-up</li> <li style="tab-stops: list .5in;">Leadership time is freed up from day-to-day operational burden</li> </ul> <p>Qualifications</p> <p>Required</p> <ul> <li style="tab-stops: list .5in;">3+ years experience in administrative, operations, or bookkeeping roles</li> <li style="tab-stops: list .5in;">Experience with QuickBooks or similar accounting software</li> <li style="tab-stops: list .5in;">Strong attention to detail and organizational skills</li> <li style="tab-stops: list .5in;">Ability to manage multiple tasks and follow through independently</li> </ul> <p>Preferred</p> <ul> <li style="tab-stops: list .5in;">Experience in real estate, property management, or finance</li> <li style="tab-stops: list .5in;">Familiarity with banking operations (ACH, wires, vendor payments)</li> </ul> <p>Compensation & Benefits</p> <ul> <li style="tab-stops: list .5in;">Salary: $60,000 – $65,000 (based on experience)</li> <li style="tab-stops: list .5in;">Health & Dental Insurance</li> <li style="tab-stops: list .5in;">Paid Time Off (available after 90 days of successful employment)</li> <li style="tab-stops: list .5in;">401(k) eligibility after 1 year</li> <li style="tab-stops: list .5in;">Flexible work environment</li> <li style="tab-stops: list .5in;">Opportunity to grow within a real estate investment platform</li> </ul> <p>Ideal Candidate</p> <ul> <li style="tab-stops: list .5in;">Highly organized and detail-oriented</li> <li style="tab-stops: list .5in;">Comfortable working with numbers and financial processes</li> <li style="tab-stops: list .5in;">Proactive and reliable</li> <li style="tab-stops: list .5in;">Prefers execution over strategy</li> <li style="tab-stops: list .5in;">Takes ownership of tasks and follows through consistently</li> </ul> <p>How to Apply</p> <p>Please submit your resume along with a brief note describing your experience with bookkeeping, financial administration, or operational support.</p> <p> </p>
