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Facilities Project Coordinator
About the position
Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career. Key Position Details: 1.0 FTE (80 hours per two-week pay period) 8-hour day shift No weekends Position will be a hybrid, with an expectation of 2 days in the office Office location will be Mercy Hospital, Unity Campus Job Description: Provides support to regional strategic partners and project managers during project completion. Coordinates purchase order initiation and maintenance; drafts contracts and other project documentation; and reviews and organizes invoices. Provides additional project support including documentation support, compiling reports, schedules meetings/activities and communicates to key stakeholders.
Responsibilities
- Provides project management support.
- Assists to draft applicable Requests for Proposal, contracts and other applicable documents and submit for approval.
- Provides reports (e.g., Financials, Risk Management, etc.).
- Schedules meetings.
- Provides documentation support.
- Crafts and distributes communications to key stakeholders and partners.
- Assists with closeout activities.
- Issues purchase orders(PO).
- Processes PO requests.
- Initiates Purchasing Agent Authorizations as needed.
- Corresponds with vendors and contractors.
- Documents activities in project management software.
- Processes Invoices.
- Organizes and reviews incoming invoices and applications for payment, ensuring that the correct project/PO is being charged and amounts are appropriate.
- Submits invoices to Project Manager for approval.
- Submits approved invoices to Accounts Payable.
- Works collaboratively with Project Manager, Accounts Payable and contractor/vendor to resolve payment and invoicing issues.
- Departmental operations, standardization and system support.
- Participates in developing and implementing standard contracts, policies, procedures and practices.
- Participates in system-wide initiatives.
- Maintains professional relationships with internal and external project delivery partners.
- Other duties as assigned.
Requirements
- Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
- Valid Driver’s License required upon hire - MN and WI residents must obtain a valid driver’s license in their state of residence within 60 days of employment
Nice-to-haves
- High school diploma or GED
- Associate's or Vocational degree in Construction Management
- Bachelor's degree in Construction Management
- 0 to 2 years of construction project management or related experience
Benefits
- Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members.
- Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.
- In addition, Allina Health offers employee resources groups (ERGs) -- voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives.
- Allina Health also engages employees in various community involvement and volunteering events.
- Benefits include:
- Medical/Dental
- PTO/Time Away
- Retirement Savings Plans
- Life Insurance
- Short-term/Long-term Disability
- Voluntary Benefits (vision, legal, critical illness)
- Tuition Reimbursement or Continuing Medical Education as applicable
- Student Loan Support
- Benefits to navigate the Federal Public Service Loan Forgiveness Program
- Allina Health is a 501(c)(3) eligible employer
- Benefit eligibility/offerings are determined by FTE and if you are represented by a union.
