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Freelance Proofreader - Employee Benefits / Insurance (Remote)
Location: Remote (US-based; open to all time zones with flexibility for Eastern/Central collaboration) Type: Contract (Seasonal; annual need during busy season) Hours: Variable ramp-up; 30-40 hours/week expected Sept-mid Nov
Compensation Range: $20 - 27 per hour We are seeking a Freelance Proofreader to support a high-volume portfolio of employee benefits and insurance communications during our client's busy open enrollment season.
This role is ideal for someone who is detail-obsessed, comfortable working with multiple client style guides, and able to follow established processes within a corporate environment.
You'll work with a steady, long-term client in the insurance/benefits space, supporting their internal team by proofreading a wide range of member- and employee-facing materials.
Responsibilities:
- Proofread a high volume of materials, including (but not limited to):
- Short-form pieces (e.g., postcard copy, one-pagers, emails).
- Long-form pieces (e.g., benefits guides up to ~48 pages).
- Ensure accuracy in grammar, spelling, punctuation, and usage, including:
- Correct use of terminology and benefit/insurance jargon.
- Consistent application of client-specific language and preferences.
- Apply and adhere to multiple client style guides, including:
- Learning and respecting each client's style "quirks" and preferences.
- Incorporating feedback and corrections into future work.
- Follow established workflows and processes, such as:
- Using defined review steps and tools.
- Making changes only within the appropriate stage of the process.
- Avoiding unsolicited rewrites or creative changes when they are out of scope.
- Communicate clearly and proactively with the internal team:
- Flag issues, questions, and potential risks in a timely manner.
- Provide status updates, especially if timelines or availability change.
- Set expectations around your availability during the day.
- Collaborate with a corporate team environment:
- Work effectively within existing systems, tools, and approval processes.
- Participate in an assessment and interview process prior to engagement.
- Potentially remain "on call" post-season for ad hoc needs, if mutually agreed.
- Strong professional proofreading experience, ideally with:
- Marketing, communications, or corporate documents.
- Multi-page and design-heavy pieces (e.g., guides, brochures).
- Proven ability to work with and enforce style guides, including:
- Applying multiple client-specific style rules concurrently.
- Comfort with revisiting and learning written guidelines
- Excellent attention to detail:
- Ability to catch recurring issues and ensure they do not repeat.
- Comfort working with dense text and technical / benefit-related language.
- Strong communication Skills:
- Proactive about availability (e.g., letting the team know about appointments or time away).
- Comfortable communicating via email/online tools with a distributed team.
- Comfort in a corporate environment:
- Experience working with established processes and sign-off structures.
- Willingness to follow "the way we do things" even when it differs from prior freelance habits.
- US-based, with the ability to work effectively across Eastern/Central-aligned hours.
- Experience in insurance, employee benefits, or HR communications.
- Prior experience supporting open enrollment or similar seasonal benefit campaigns.
- Experience working as a contractor with large corporate clients.
- Familiarity with accessible, member-friendly communications tone.
At Cella, a randstad digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Cella by randstad digital offers a comprehensive benefits package, including: m
