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Grants Specialist

May 26, 2026

<span style="-webkit-text-stroke-width:0px;display:inline !important;float:none;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;orphans:2;text-align:start;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;">The Western Psychiatric Hospital Office of Grants and Contracts (OGC) is seeking individuals interested in joining a diverse group of research administrators serving the University of Pittsburgh Department of Psychiatry. As a top funded Psychiatry department, our faculty are engaged in groundbreaking mental health research. The OGC is a dynamic and collaborative group that manages the fiscal operations of the department and works with university faculty members in all aspects of research grant administration.The level of this role (Specialist I or Specialist II) will be determined based on experience at the time of offer.<o:p></o:p><b style="-webkit-text-stroke-width:0px;background-color:rgb(255, 255, 255);color:rgb(0, 0, 0);font-family:" open="" sans",="" "segoe="" ui",="" frutiger,="" "frutiger="" linotype",="" "dejavu="" "helvetica="" neue",="" arial,="" sans-serif;font-size:13.02px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;letter-spacing:normal;orphans:2;text-align:start;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;"="">Responsibilities:<ul><li>Post-Award: Manages and monitors budget and expenditure activities associated with funded sponsored projects in accordance with University and sponsor regulations Produces monthly financial reports by grant with projections of expenses using the Departments Financial Software System Responsible to review and analyze accounts to identify projected balances, potential deficits, potential issues, burn rates, upcoming deadlines, and accurate payroll distribution Prepares budget adjustments, expense transfers, account forecasting, effort reporting, account closeout, effort distribution, providing sufficient explanations that will meet internal and external audit requirements<o:p></o:p></li><li>Required to maintain confidentiality of classified and sensitive information<o:p></o:p></li><li>Ability to ensure compliance with financial and administrative award terms and conditions<o:p></o:p></li><li>Remains current and knowledgeable on institutional agency, University, and UPMC procedures and requirements concerning grants management issues.<o:p></o:p></li><li>Manages multiple responsibilities and duties with interruptions and unforeseen changes without risking detail and quality of work.<o:p></o:p></li><li>Works independently and in teams<o:p></o:p></li><li>Responds to inquiries in a timely manner using effective interpersonal communication, critical thinking, and problem-solving skills and methods as appropriate to address questions and/or concerns with diverse groups of faculty, staff, and students<o:p></o:p></li><li>Acts as a resource to research investigators and staff on sponsor policies and regulations regarding the administration of award funds and assists in resolutions when necessary<o:p></o:p></li><li>Prepares account activations when needed<o:p></o:p></li><li>Direct daily contact and interaction with sponsors, pass-through entities, subrecipients, and various PITT/UPMC staff and departments.<o:p></o:p></li><li>Performs other duties and responsibilities as assigned.</li></ul> Grant Specialist I:<ul><li><span style="-webkit-text-stroke-width:0px;display:inline !important;float:none;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;orphans:2;text-align:start;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;">Bachelors degree (preferably in Accounting, Finance or related field). </li><li><span style="-webkit-text-stroke-width:0px;display:inline !important;float:none;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;orphans:2;text-align:start;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;">One year of experience working with grants management in an academic setting or experience working in finance, accounting, or budget management.</li></ul>Grant Specialist II:<ul><li><span style="-webkit-text-stroke-width:0px;display:inline !important;float:none;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;orphans:2;text-align:start;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;">Bachelors degree (preferably in Accounting, Finance or related field). </li><li><span style="-webkit-text-stroke-width:0px;display:inline !important;float:none;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;orphans:2;text-align:start;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;">Three years of experience working with grants management in an academic setting or experience working in finance, accounting, or budget management.</li></ul><b style="-webkit-text-stroke-width:0px;background-color:rgb(255, 255, 255);color:rgb(0, 0, 0);font-family:" open="" sans",="" "segoe="" ui",="" frutiger,="" "frutiger="" linotype",="" "dejavu="" "helvetica="" neue",="" arial,="" sans-serif;font-size:13.02px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;letter-spacing:normal;orphans:2;text-align:start;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;"="">Licensure, Certifications, and Clearances:<ul><li>Act 34</li></ul><b style="-webkit-text-stroke-width:0px;background-color:rgb(255, 255, 255);color:rgb(0, 0, 0);font-family:" open="" sans",="" "segoe="" ui",="" frutiger,="" "frutiger="" linotype",="" "dejavu="" "helvetica="" neue",="" arial,="" sans-serif;font-size:13.02px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;letter-spacing:normal;orphans:2;text-align:start;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;"="">UPMC is an Equal Opportunity Employer/Disability/Veteran

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Get Hired Faster With COMPANY_NAME!

1: COMPANY_NAME Smart Tools and Direct Employer Connections Help Speed Up Your Hiring Process

2: With Better Matches, Real-time Job Alerts, and Direct Employer Responses, COMPANY_NAME Helps Many Candidates Secure Interviews and Job Offers Within 15 to 30 Days!

3: The Type of Resume You Need to Get Priority Placement

4: Browse Full-Time, Part-Time, and Freelancing Roles With COMPANY_NAME

5: COMPANY_NAME Helps You Grow Your Career

6: The Easiest Way To Find A Job

7: Find Roles That Offer Growth, Culture & Benefits

8: Get Support With Resume, Interviews & Career Planning

9: Your Future Starts Today

10: Get Hired Within 15 to 30 Days With COMPANY_NAME

Grants Specialist

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

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