Human Resources and Business Operations Coordinator

Posting Number:

S15040P

Working Title:

Human Resources and Business Operations Coordinator

Department:

Libraries-General Operations

About the University of Georgia:

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department:

The UGA Libraries advance the University of Georgia’s mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University’s strategic priority to serve the people of Georgia and beyond, and upholding the University’s commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries and Music, Art and Education branch libraries. The UGA Libraries offer nationally distinctive special collections related to Georgia’s history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for Georgia Library Learning Online (GALILEO), Georgia’s statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.

College/Unit/Department website:

libs.uga.edu

Posting Type:

External

Retirement Plan:

TRS

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

M-F; 8 hrs/day

Advertised Salary:

$35,027 – $45,531, commensurate with experience

Posting Date:

04/22/2026

Open until filled:

Yes

Proposed Starting Date:

05/25/2026

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement:

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Classification Title:

Department Assistant II

FLSA:

Non-Exempt

FTE:

1.00

Minimum Qualifications:

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications:

Two or more years of experience working in an office environment

Position Summary:

This position reports to the Head of Libraries Human Resources and provides comprehensive administrative support for human resources and financial operations within the Libraries. The role supports hiring and onboarding, payroll and position funding, purchasing, reimbursements, and related processes. Working closely with members of library leadership and administration, the position helps ensure smooth personnel actions, accurate financial transactions, and efficient day-to-day operations

Knowledge, Skills, Abilities and/or Competencies:

  • Understanding of HR and business processes, including hiring, onboarding, payroll, position funding, timekeeping, employment classifications, and compliance requirements—particularly in a higher education or public sector environment.
  • Ability to manage financial transactions with accuracy and attention to fiscal policies and deadlines.
  • Ability to communicate clearly and professionally with faculty, staff, candidates, new hires, vendors, and leadership
  • Skill in using enterprise systems (e.g., OneUSG Connect or similar HR/payroll systems, financial management software, and timekeeping systems) for data entry, transaction processing, reporting, and troubleshooting.
  • Ability to coordinate multiple processes at once—such as onboarding schedules, search logistics, payroll cycles, and student employment workflows—while meeting deadlines and maintaining detailed records.
  • Capacity to identify issues (e.g., funding discrepancies, payroll errors, scheduling conflicts), propose solutions, and adjust priorities in a dynamic administrative environment

Physical Demands:

Typical for office environment

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities:

  • Manage Accounts Receivable process, issuing invoices, and tracking aging reports.
  • Oversee credit card, check, and cash transactions for the libraries.
  • Handles purchasing related to business cards, vehicle rentals, Print & Design, supply, and service requests for Libraries copiers.

Percentage of time:

20

Duties/Responsibilities:

Coordinate staff and faculty onboarding process by coordinating with managers regarding departmental onboarding schedules, by meeting with newly hired staff on their first day of work, processing relocation reimbursements, ad hoc salary requests, supplemental pay, dual appointments and other kinds of related support activities.

Percentage of time:

15

Duties/Responsibilities:

  • Support faculty and staff search processes by posting job ads in various advertising outlets and managing in-person interview logistics.
  • This may include making appropriate reservations and processing direct billing or reimbursements related to lodging, meals, transportation, and other miscellaneous scheduling.
  • May also include giving tours, facilitating meetings, and shuttling personnel between locations on interview days.

Percentage of time:

15

Duties/Responsibilities:

  • Prepare OneUSG Connect transactions for personnel changes.
  • Review and reconcile monthly payroll.
  • Support the HR Specialist with reviewing and correcting timecards, reviewing unfunded positions, processing position funding, expressing direct retro requests, following up on approvals, and ensuring biweekly payroll accuracy.

Percentage of time:

15

Duties/Responsibilities:

  • Assist faculty and staff with inquiries regarding travel and the use of HR and financial systems.
  • Data entry: enter and maintain financial and administrative data for the libraries’ business office systems

Percentage of time:

10

Duties/Responsibilities:

  • Supports daily operations by ensuring that shared equipment, spaces, and supplies are ready for use, fully stocked, and maintained

Percentage of time:

10

Duties/Responsibilities:

  • Carries out related duties that support administrative priorities as needed

Percentage of time:

10

Duties/Responsibilities:

  • Supports student employment processes by assisting the HR Specialist with reporting, communications, and tracking of various workflows.

Percentage of time:

10

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Sara Rountree

Recruitment Contact Email:

sararountree@uga.edu

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