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Marketing & Proposal Coordinator
What You'll Do
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Coordinate and manage the full proposal lifecycle from kick-off through submission and follow-up
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Partner with Project Managers and technical teams to develop winning strategies, themes, and messaging
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Lead kickoff meetings, manage schedules, and ensure deadlines are met across multiple concurrent pursuits
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Prepare high-quality statements of qualifications, proposals, presentations, and interview materials
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Leverage tools like our proprietary database system, BD Bloodhound, and applications like Canva, shred.AI, and Open Asset to improve efficiency and consistency
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Research project information and gather content
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Develop and refine proposal narratives, resumes, and project descriptions tailored to each pursuit
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Translate technical information into clear, compelling, and client-focused messaging
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Maintain consistency in tone, quality, and brand across all deliverables
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Format and produce proposals using Adobe InDesign
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Collaborate with in-house graphics and marketing team to elevate visual storytelling and presentation quality
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Ensure all materials align with Thomas & Hutton brand standards
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Maintain and continuously improve proposal libraries, resumes, and project sheets
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Manage and update content within Deltek VantagePoint, BD Bloodhound, Open Asset, and other tools
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Leverage tools like shred.AI, BD Bloodhound, Open Asset, and others to improve efficiency and consistency
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Support proposal debriefs and capture lessons learned to strengthen future pursuits
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Assist with marketing and business development initiatives as needed
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Contribute to internal template development and process enhancements
What You Bring
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2+ years of marketing or proposal coordination experience (AEC industry preferred)
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Strong writing, editing, and proofreading skills with exceptional attention to detail
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Proficiency in Microsoft Office and Adobe Creative Suite (InDesign required)
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Ability to manage multiple deadlines and priorities in a fast-paced environment
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A proactive, solutions-oriented mindset and strong organizational skills
Friday: 7:30 AM – 11:30 AM
(Additional hours as needed during active pursuits)
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.
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