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Team Assistant
Job Description
The Team Assistant handles a wide range of administrative support for their respective office and Management Team members at Roland Berger. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each leader being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards and the ability to understand and adapt to business needs.
This position requires 5 days in-person in the Chicago office.
Responsibilities:
- Answers incoming office phone calls and direct, as appropriate
- Greets and directs office visitors
- Provides office space and on-site support for management team members and clients who are visiting the office
- Coordinates office-wide meetings, presentations, and other events and activities such as all hands meetings
- Maintains conference room readiness for meetings
- Maintains inventory and stocks office supplies, equipment, and kitchen
- Sort/distribute mail and packages
- Works with building management for issues, such as security and visitor management
- Exhibits polite and professional communication via phone and e-mail
- Coordinates travel arrangements and prepares and submits expense reports for Principals and/or Directors
- Provides proactive scheduling support by booking meetings and preventing conflicts.
- Anticipates Management Team members needs to provide proactive support
- Take notes and minutes in meetings
- Provides coverage to other administrative assistants as needed
- Works on ad-hoc tasks and projects
Required
- Minimum 1-2 years related experience
- Bachelor's degree required
- Strong knowledge of Microsoft PowerPoint, Word, Excel, and Outlook
Preferred
- Strong interpersonal and communication skills with the ability to effectively interact and respond to staff, leaders, and clients in an accurate and timely manner
- Ability to quickly and effectively comprehend, compose, and develop general business materials such as correspondence and presentations
- Keen attention to detail
- Excellent organizational skills and the ability to handle and prioritize multiple and varied tasks
- Demonstrates good judgment and takes accountability for decisions and results
- Must be capable of working independently
- Willingness to operate in a flexible and ambiguous environment
Roland Berger provides equal employment opportunity (EEO) to all persons without regard to race, color, religion, ancestry, national or ethnic origin, pregnancy (including childbirth, or related medical conditions), marital status, sex, sexual orientation, gender, gender identity, gender expression, transgender status, age, military and veteran status, physical condition, physical or mental disability, health status, political opinion, social condition or background, or any other applicable legally protected characteristics.
Roland Berger is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please contact your recruiter.
All your information will be kept confidential according to EEO guidelines.
If applying within the US, this role is not eligible for visa sponsorship now or in the future.
The estimated base salary for this role is $50,000 - $60,000. This estimate reflects the best estimate at the time of this posting, and does not guarantee any specific salary for this position. It is important to note that at Roland Berger, individual salaries are determined on a case-by-case basis based on experience, education, office location, start date and organizational needs. Roland Berger will review your performance at least annually and may adjust your salary in its sole discretion
This role is eligible for additional compensation, and is eligible for an annual bonus.
Roland Berger is committed to the health and well-being of our colleagues, as is reflected in our comprehensive total rewards program offered to eligible colleagues.
Our comprehensive plan includes medical, dental, and vision coverage, Flexible Spending and Health Reimbursement Accounts, life and AD&D insurance, parental leave, generous paid time off, annual wellness benefit, employee assistance programs and a 401(k) plan.
