Virtual Assistant

Headquarters: Miami, Florida, USA
URL: https://www.personatalent.com

Role Summary

We are hiring Virtual Assistants to help our clients run and grow their businesses. The Virtual Assistant role is flexible and varied, often blending business support with light personal/executive support across multiple workstreams. Ideal for early-career candidates who are tech-fluent, adaptable, and ready to grow with a single client over time.

Key Responsibilities

  • Draft, send, and triage business emails and routine communications

  • Take video conferences; capture and distribute notes and action items

  • Interface with clients, vendors, and external partners professionally

  • Manage calendars and schedule meetings across time zones

  • Conduct online research and assemble findings into clean spreadsheets

  • Prepare basic reports, decks, and analyses

  • Handle creative work as needed: light writing, formatting, simple media coordination

  • Provide light personal and executive support (errands coordination, travel research, reminders)

  • Take on miscellaneous administrative tasks and special projects

Required Qualifications

  • Fully fluent in English

  • Skilled in modern productivity apps and quick to learn new tools

  • Strong written communication and detail orientation

  • Ability to commit long-term and full-time

  • Ability to work U.S. business hours (PT, CT, or ET)

  • No prior work experience is required, but any relevant experience is an advantage

Preferred Qualifications

  • Associate's or Bachelor's degree in any field

  • Prior virtual assistant or remote-support experience

  • Comfortable with both business and light personal support tasks

Tools & Technologies

  • Google Workspace, Microsoft Office, Calendly, Notion, Asana, Slack, Zoom, Loom, basic CRM exposure (HubSpot, Salesforce)

Core Competencies

  • Track record of success at work or in school

  • Solves problems with minimal guidance

  • Anticipates teammates' needs

  • Hard worker with perseverance

  • Curious and resourceful

  • Professional

What We Offer

  • Best salaries in the industry

  • Work from anywhere permanently

  • Opportunities for growth and advancement

  • A fast-paced and collaborative environment

  • A warm, people-first company culture

  • Get paid in your currency of choice

  • Full benefits

This is a full-time, long-term role, dedicated exclusively to one of our clients. All roles at Persona are 100% work-from-anywhere.

To apply: https://weworkremotely.com/remote-jobs/persona-talent-virtual-assistant

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

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6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

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7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...